Privacy Policy

Effective Date: 01 / 01/2926
Last Updated:  01/09/2026

M4 Consortium (“M4 Consortium,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you provide to us.

This Privacy Policy explains how we collect, use, disclose, store, and protect personal information when you visit m4consortium.com (the “Website”), contact us, submit an inquiry, request information, or otherwise interact with M4 Consortium.

By using our Website or providing information to us, you acknowledge the practices described in this Privacy Policy.

1. Who We Are

M4 Consortium operates as a commercial facilitation, brokerage, sourcing, and business-intermediary organization serving selected international markets.

Our activities may include:

  • Marine and shipping-related commercial facilitation;

  • Ship recycling and demolition brokerage;

  • Energy and petroleum sourcing and facilitation;

  • International commercial introductions;

  • Buyer and seller matching;

  • Supplier and counterparty communications;

  • Business development and commercial inquiries; and

  • Related consultancy and intermediary activities.

For privacy-related questions, please contact us using the information provided in the Contact Us section of this Privacy Policy.

2. Information We Collect

Depending on how you interact with M4 Consortium, we may collect different categories of information.

2.1 Information You Provide Directly

When you contact us or submit an inquiry, you may provide information such as:

  • Full name;

  • Job title or position;

  • Company or organization name;

  • Business email address;

  • Telephone or mobile number;

  • Country or region;

  • Business address;

  • Website address;

  • Product or service requirements;

  • Vessel-related information;

  • Commercial requirements;

  • Purchase or supply requirements;

  • Messages and correspondence;

  • Documents or information voluntarily submitted to us; and

  • Other information you choose to provide.

You should only provide information that is necessary for your inquiry or commercial engagement.

3. Information Collected Automatically

When you visit our Website, certain technical information may be collected automatically.

This may include:

  • IP address;

  • Browser type and version;

  • Device type;

  • Operating system;

  • General geographic location;

  • Referring website;

  • Pages visited;

  • Date and time of visits;

  • Time spent on pages;

  • Website interactions;

  • Error and diagnostic information; and

  • Other technical information generated through your use of the Website.

This information may be collected through server logs, cookies, analytics technologies, and similar technologies.

An IP address or cookie identifier may constitute personal data in some circumstances.

4. Cookies and Similar Technologies

M4 Consortium may use cookies and similar technologies to operate, secure, analyze, and improve the Website.

Cookies may be used for purposes such as:

  • Essential website functionality;

  • Security;

  • Remembering preferences;

  • Website performance;

  • Traffic analysis;

  • Understanding how visitors use the Website; and

  • Improving our services and user experience.

Where required by applicable law, we will request appropriate consent before placing non-essential cookies or similar tracking technologies on your device.

You can also manage or disable cookies through your browser settings. Disabling certain cookies may affect Website functionality.

5. How We Use Your Information

We may use personal information for legitimate business and operational purposes, including:

Communication

To:

  • Respond to inquiries;

  • Answer questions;

  • Provide requested information;

  • Communicate regarding potential business opportunities;

  • Respond to requests for quotations or commercial information; and

  • Maintain business communications.

Commercial Facilitation

Where appropriate, information may be used to:

  • Understand buyer requirements;

  • Understand seller or supplier requirements;

  • Evaluate potential commercial opportunities;

  • Facilitate introductions;

  • Coordinate communications between counterparties;

  • Support brokerage or intermediary activities; and

  • Assist with transaction-related communications.

Website Operations

We may use information to:

  • Operate the Website;

  • Monitor Website performance;

  • Diagnose technical problems;

  • Maintain security;

  • Prevent abuse;

  • Improve Website functionality; and

  • Analyze general Website usage.

Compliance

We may process information where necessary to:

  • Comply with applicable laws;

  • Conduct due diligence;

  • Perform sanctions and compliance checks;

  • Prevent fraud;

  • Detect suspicious activity;

  • Meet regulatory requirements;

  • Protect our legal rights; and

  • Respond to lawful requests from competent authorities.

Business Administration

Information may also be used for:

  • Record keeping;

  • Accounting;

  • Internal administration;

  • Contract management;

  • Risk management;

  • Dispute resolution; and

  • Protecting our business interests.

We seek to collect and use only information that is relevant and reasonably necessary for the purpose for which it is processed. This reflects the principle of data minimisation.

6. Legal Basis for Processing

Where privacy or data-protection laws require a legal basis for processing personal information, we may rely on one or more of the following:

  • Your consent;

  • Performance of a contract or steps taken at your request before entering into a contract;

  • Compliance with a legal or regulatory obligation;

  • Our legitimate business interests, where permitted by applicable law; or

  • Protection of legal rights and interests.

Where we rely on consent, you may withdraw your consent where permitted by applicable law.

Withdrawal of consent does not affect the lawfulness of processing that occurred before consent was withdrawn.

7. Business and Commercial Information

M4 Consortium may receive information from companies, organizations, brokers, agents, suppliers, buyers, shipowners, traders, consultants, or other commercial counterparties.

Such information may relate to:

  • Company representatives;

  • Commercial contacts;

  • Buyer requirements;

  • Seller or supplier information;

  • Vessel information;

  • Cargo or product requirements;

  • Commercial proposals;

  • Transaction requirements;

  • Contact details; and

  • Other information necessary for a potential commercial relationship.

Where information about an individual is provided to us by another party, the party providing that information is responsible for ensuring that it has the appropriate authority or legal basis to share the information with us where required.

8. Sharing Personal Information

We do not sell personal information as a general business practice.

We may share information where reasonably necessary for legitimate business, contractual, legal, or operational purposes.

Recipients may include:

  • Business partners;

  • Potential buyers or sellers;

  • Suppliers;

  • Brokers and commercial intermediaries;

  • Professional advisers;

  • Lawyers;

  • Accountants;

  • Financial institutions;

  • Technology and hosting providers;

  • Website and analytics providers;

  • IT and cybersecurity providers;

  • Logistics or shipping-related service providers;

  • Government or regulatory authorities; and

  • Other parties where disclosure is necessary for a specific commercial engagement.

Where we introduce parties for a potential transaction, we may share relevant business contact information and commercial requirements necessary to facilitate that introduction.

We seek to limit such disclosures to information that is reasonably relevant to the purpose.

9. International Data Transfers

M4 Consortium may communicate and conduct business with companies and individuals located in different countries.

As a result, personal information may be processed or stored in countries other than the country where you are located.

Where applicable privacy laws impose requirements on international transfers, we will seek to use appropriate safeguards and lawful transfer mechanisms.

10. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including:

  • Responding to inquiries;

  • Maintaining legitimate business records;

  • Performing contractual obligations;

  • Managing commercial relationships;

  • Meeting accounting, tax, regulatory, or legal requirements;

  • Resolving disputes; and

  • Protecting our legal rights.

The appropriate retention period depends on the nature of the information and the reason it was collected.

Where personal information is no longer required, we may delete, anonymize, or securely dispose of it, subject to applicable legal or regulatory requirements.

Data protection principles generally require organizations to avoid retaining personal data for longer than necessary.

11. Data Security

M4 Consortium takes reasonable technical and organizational measures to protect personal information against:

  • Unauthorized access;

  • Unauthorized disclosure;

  • Loss;

  • Misuse;

  • Alteration;

  • Destruction; and

  • Other inappropriate processing.

Security measures may include access controls, secure hosting, authentication mechanisms, monitoring, backups, and other appropriate safeguards.

However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.

Therefore, while we take reasonable precautions, we cannot guarantee absolute security.

12. Third-Party Service Providers

We may use third-party service providers to support our Website and business operations.

These providers may include:

  • Website hosting providers;

  • Email providers;

  • Cloud storage providers;

  • Analytics services;

  • Website security services;

  • CRM or communication platforms;

  • IT service providers; and

  • Other technology providers.

Where these providers process personal information on our behalf, we seek to require appropriate confidentiality and security protections where applicable.

13. Analytics

We may use analytics services to understand how visitors use our Website.

Analytics information may include:

  • Pages viewed;

  • Traffic sources;

  • Device information;

  • Browser information;

  • Approximate location;

  • Session information;

  • Website interactions; and

  • General usage patterns.

Analytics are used primarily to understand Website performance and improve our online presence.

If analytics or other tracking technologies require user consent under applicable law, we will implement appropriate consent mechanisms.

14. Marketing Communications

If you voluntarily provide your contact details, we may contact you regarding:

  • Business inquiries;

  • Requested information;

  • Commercial opportunities;

  • Services;

  • Industry-related communications; or

  • Other information relevant to an existing business relationship.

Where applicable law requires consent for direct marketing, we will obtain the appropriate consent.

You may request that we stop sending marketing or promotional communications at any time by contacting us or using an available unsubscribe mechanism.

15. Sensitive Personal Information

Please do not submit sensitive personal information through the Website unless it is specifically requested and necessary for a legitimate business or legal purpose.

We do not generally seek to collect sensitive personal information through ordinary Website contact forms.

If sensitive information is required for a particular engagement, we will seek to handle it in accordance with applicable law.

16. Information About Children

Our Website and services are intended primarily for businesses, professionals, and commercial counterparties.

We do not knowingly seek to collect personal information from children.

If you believe that a child has provided personal information to us without appropriate authorization, please contact us so that we can review and, where appropriate, delete the information.

17. Third-Party Websites

Our Website may contain links to third-party websites.

These websites may have their own privacy policies and practices.

M4 Consortium is not responsible for the privacy practices, security, content, or policies of third-party websites.

We recommend reviewing the privacy policy of any third-party website before submitting personal information.

18. Your Privacy Rights

Depending on your location and applicable law, you may have rights regarding your personal information.

These rights may include:

  • The right to know whether we process your personal information;

  • The right to request access to personal information we hold about you;

  • The right to request correction of inaccurate information;

  • The right to request deletion of personal information in certain circumstances;

  • The right to request restriction of processing;

  • The right to object to certain processing;

  • The right to withdraw consent where processing is based on consent;

  • The right to data portability where applicable; and

  • The right to lodge a complaint with an appropriate regulatory authority.

The availability of these rights depends on applicable law and circumstances.

For example, certain information may need to be retained because of legal, regulatory, contractual, accounting, or dispute-resolution requirements.

Modern data-protection frameworks such as the GDPR recognize rights including access, rectification, erasure, restriction, portability, and objection.

19. How to Exercise Your Rights

To submit a privacy-related request, please contact us using the contact details below.

Your request should include sufficient information for us to understand:

  • Your identity;

  • The nature of your request;

  • The information concerned; and

  • Any other information reasonably necessary to process your request.

We may need to verify your identity before responding to certain requests in order to protect personal information from unauthorized disclosure.

We will handle valid requests within the time period required by applicable law.

20. Do Not Send Confidential Commercial Information Through General Contact Forms

Our Website may provide general contact or inquiry forms.

Unless a form specifically states otherwise, information submitted through a general Website form should not be considered a secure mechanism for transmitting highly confidential commercial information.

For sensitive transaction-related matters, we may establish an appropriate communication or confidentiality process, including a Non-Disclosure Agreement where appropriate.

21. Data Breaches and Security Incidents

If we become aware of a security incident involving personal information, we will assess the incident and take reasonable steps to contain, investigate, and address it.

Where applicable law requires notification to affected individuals or regulatory authorities, we will make such notifications within the applicable legal requirements.

22. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

  • Changes in our business;

  • Changes to our Website;

  • Changes in technology;

  • Changes in applicable laws or regulations; or

  • Changes to our privacy practices.

When we update this Privacy Policy, we will revise the “Last Updated” date at the top of this page.

We encourage visitors to review this page periodically.

 

23. Governing Law

This Privacy Policy shall be interpreted in accordance with applicable privacy and data-protection laws relevant to M4 Consortium and the processing of personal information.

Where applicable, M4 Consortium will seek to comply with mandatory requirements imposed by the jurisdiction in which it operates and with applicable requirements concerning individuals whose personal information it processes.

Last Updated: 01/09/2026

 

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